The European External Action Service (EEAS) is the EU's diplomatic service. It helps the EU's foreign affairs chief – the High Representative for Foreign Affairs and Security Policy – carry out the Union's Common Foreign and Security Policy.
The European Union (EU) currently has 143 Delegations, eight of which are to international organisations. In all, 6200 staff are currently serving in these Union Delegations. The EU Delegations are placed under the authority of the High Representative of the Union for Foreign Affairs and Security Policy, who is also Vice President of the European Commission. The work of a Delegation varies from country to country but, in general, covers political matters, press and information, trade, aid management and the external aspects of internal EU policies.
A position as Secretary to the Head of Delegation in ZAMBIA AND COMESA
We will offer a to the successful candidate a contract corresponding to a Contract Agent FG II contract, as per Article 3a of the Conditions of Employment of Other Servants of the European Union (CEOS) for an initial period of 3 years, with possibility of renewal.
WE LOOK FOR
The Secretary/Assistant will be required to provide general administrative and secretarial support as well as document management services to the Head of Delegation office.
The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS).
Further to the conditions set out in Article 82 CEOS, in order to be eligible for the post of contract agent FG II, candidates must:
In order to be eligible for the post of contract agent FG II candidates must:
Candidates must meet the minimum qualifications for engagement as contract agent FG II:
Proven experience as secretary/assistant;
Good knowledge of administrative rules and procedures;
Knowledge of filing methods and document management systems;
Sound computer skills (word processing, spreadsheets, presentation systems, internet and e-mail).
Capacity to assure quality, speed and accuracy in performing a diversity of tasks in a difficult, complex, and multicultural environment without constant supervision;
Ability to work under pressure and to respond quickly to new demands;
Ability to communicate information clearly and effectively and to focus on priorities;
Capacity to be able to work as part of a team as well as with a degree of autonomy;
Sense of initiative, responsibility, discretion, organisation and innovation;
Ability to deal with confidential matters professionally;
Ability to deal helpfully and courteously with people;
Ability to organise social events, taking into account protocol rules;
Ability to work in a different socio-cultural environment and to adapt quickly to evolving situations;
Ability to sustain pressure of life and work in difficult conditions.
Ability to demonstrate high level of resilience.
Ability to deal with a high degree of isolation (living in a landlocked country with poor flight connections).
Experience in external relations;
experience in handling secure communications and classified information;
knowledge of IT tools used in EU institutions (ARES, MIPS, Sysper2, Syslog, RUE, etc.);
experience of working in a team in multi-disciplinary and multi-cultural environment;
Knowledge of EU languages (other than EN and FR).
will be considered as assets.
The signature of the contract will be subject to prior favourable opinion of the Medical Service. On that occasion, the candidate should indicate any serious health problems or requirements for specialised medical treatment for themselves and/or for the individuals who will accompany them. If staff members withhold such information they will not benefit from a reimbursement by the institution of certain costs, e.g. expenses relating to medical evacuation, or to a return to Headquarters in the case of early rotation.
The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance (PSC) to an appropriate level (EU SECRET), in accordance with relevant security provisions.
As a matter of policy, applications of individuals who have the dual nationality of the host country or the partner of whom has the nationality of the host country will be considered on a case-by-case basis. The EEAS examines if there could be a conflict of interest and the consequence of a possible refusal by the host country to grant diplomatic immunity to the staff member and or his/her partner and family, as well as possible security risks. The HR Department may ask for additional information from the applicant in this context.
The External Action Service applies an equal opportunities policy.
Candidates are deemed to be fully aware of the local living conditions, including information concerning the accommodation, before applying. Individual post reports are available from EEAS.BA.HR.3, Rights and Obligations (RIGHTS-AND-OBLIGATIONS@eeas.europa.eu).
Candidates should ensure that they are also fully aware of the provisions of Annex X of the Staff Regulations.
Candidates are invited to draft their CV following the European CV format which can be found at the following Internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae and indicating clearly the EPSO candidate number
Applications (CV and motivation letters) shall be sent to the functional mailbox of the Head of Administration: firstname.lastname@example.org with a copy to email@example.com
DEADLINE : The closing date for the submission of applications is 16/06/2020 at 18.00 (CET).
Late applications will not be accepted.
Place of employment: Lusaka
LCA (living conditions allowance): 20%
Post Available: to be confirmed