Delegation of the European Union to Ethiopia


EEAS Vacancy Notice: Contract Agent FGII – Administrative Assistant EEAS Headquarters - Job n°248304

02/12/2019 - 16:00
Contract agents

Please send your CV and cover letter (with your EPSO CAST number) to by 9 January 2020. Late applications will not be accepted.

We are:

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to her responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Russia Division is responsible for strategic planning and policy definition related to EU relations with Russia; providing support and advice to the HR/VP and the EEAS management on all aspects of EU-Russia relations.

We propose:

The position of the Administrative Assistant - contract agent FG II - within the Division secretariat.

Eligibility criteria:

Candidates for this contract agent II post should:

  • (i) have passed a valid EPSO CAST in a valid FG for this post or
    (ii) be registered in the EPSO Permanent CAST in a valid FG for this post
  • have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset;
  • be a national of one of the member States of the European Union and enjoy full rights as a citizen.


A dynamic, flexible and proactive colleague with good communication and organizational skills with a developed sense of service. The administrative agent should be able to quickly adapt to new working environment and be a good team-player. The successful candidate should have good computer skills with a sound knowledge of the standard IT applications and administrative procedures. He/she will be entrusted with the following main tasks:

  • provide efficient secretarial support to the Deputy Head of Division and other Division members;
  • carry out various administrative tasks such as diary-keeping, filtering telephone calls, filing and ordering supplies, dealing with correspondence;
  • staff matters: preparing job vacancies and organising preselection/selection panels;
  • organize missions of staff using MIPS application;
  • keep up to date the list of major events, Division/Department calendar, managing the agenda of the Deputy Head of Division and Division's agenda – organisation of meetings with stakeholders and Inter-service group meetings on Russia;
  • managing functional mailbox of the Division;
  • assigning to the colleagues concerned requests for briefing, preparing draft replies to the inter-service consultations, parliamentary questions, etc.;
  • preparing and controlling the expenditure of mission budget and representational costs planning.


Brussels, Belgium


The successful candidate will be required to undergo security vetting if (s)he does not already hold security clearance to an appropriate level (EU SECRET), in accordance with the relevant security provisions.


Contract agent position (Function group II); renewable contract for a maximum duration of 6 years.


Deadline for sending application.

Please send your CV and cover letter (with your EPSO CAST number) to by 9 January 2020.  Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Empowered to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

Post available: January 2020 in EEAS Headquarters

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