Delegation of the European Union to Ethiopia

 

Vacancy for Secretary in the Political Section

16/07/2018 - 09:34
Local agents

The Head of the Political Section, European Union Delegation to the African Union. Addis Ababa – Ethiopia. Closing date for receipt of applications: 27 July 2018

Vacancy for Secretary in the Political Section

INTERNAL / EXTERNAL VACANCY

 

We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the African Union is located in Addis Ababa, Ethiopia and consists of 42 staff members. It comprises five Sections which are namely: the Head of Delegation's office, Political Section; Administration Section; Cooperation Section; and, Finance, Contracts and Audit Section. The establishment of the Delegation in January 2008 was an important political statement by the EU: the recognition that, the African Union and its Commission has become a strategic partner in EU relations with Africa.

 

Overall purpose:

A Secretary in the Political Section will work under the direct supervision of the Head of Political Section. The section consists of 7 staff members. He/She will provide, under the responsibility of the Head of Political Section, secretarial and clerical support and will assist in the management of the section's files.

 

Responsabilities and duties:

The duties of the candidate include, but are not limited to the following:

Provide general secretarial support to the Political Section.

  • Take, transcribe and prepare notes and routine correspondence.
  • Route incoming correspondence, finalise and transmit outgoing correspondence, prepare/copy documents for transmission, create files and retrieve documents making sure that they are filed and secured in accordance with the regulations in forces.
  • Ensure follow-up and respect of deadlines on incoming instructions and documents
  • Provide assistance by maintaining the diary, answering the telephone, filtering calls and taking messages, responding to general inquiries and managing the e-mail exchange and Shared Calendar.
  • Manage information and procedures on missions, holidays, leave and absence records and similar personnel administration formalities.
  • Assist in welcoming and informing outside visitors in accordance with security regulations.
  • Develop contacts with secretariats of external partners to foster the organisation of meetings
  • Provide administrative and logistical support for the organisation of internal and external events such as meetings, workshops, conferences and public events.

 

We offer a permanent contract (Group 4) in a dynamic and multi-cultural environment. Place of employment is Addis Ababa, Ethiopia at the Delegation of the European Union to the African Union premises. Normal working hours are 37.5 a week. Salary will depend on number of years of relevant experience. Benefits such as transportation allowance, provident funds and medical insurance schemes are offered to employees and their immediate eligible family members.

 

Qualifications / Selection Criteria

  • High School Leaving Certificate;
  • At least four years relevant working experience related to the job description, preferably in an international environment.

 

Skills:

  • Ability to perform duties independently with speed and accuracy without constant supervision
  • Personal initiative and flexibility
  • Team player and ability to adapt to a multi-cultural environment
  • High degree of integrity and ability to deal with confidential information
  • Knowledge of English (proficiency level C1)

 

How to apply

Application including a motivation letter, a detailed CV (using the attached EU template) and a copy of the last appraisal report should be submitted to:

 

 

The Head of the Political Section

Post reference: Vacancy 49158 – LA4 Secretary in the Political Section

European Union Delegation to the African Union

P.O. Box 25223/1000

Addis Ababa – Ethiopia

 

or

by email to: delegation-african-union-political-section@eeas.europa.eu

 

Closing date for receipt of applications: 27 July 2018

 

Candidates who have not been contacted by 17 August 2018 should consider their application not successful.

 

The European Union is an equal opportunity employer and the Delegation is a smoke free environment. Recruitment of the successful candidate will be subject to medical fitness.

 

Short-listed candidates will be invited to sit for a written test and only the best candidates that pass this written test will be invited for an interview.

 

The Delegation reserves the right to establish a reserve list of suitable candidates for future posts.

 

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to: DELEGATION-AFRICAN-UNION-HOA@eeas.europa.eu

 

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