The European Union Delegation to Egypt

Budget/Accounting Assistant, Finance, Contracts and Audit section

22/04/2018 - 15:26
Local agents

Local Agent – group II – Temporary Contract until February 2020 Sysper Post Nr: 288869

Title of the post

Budget/Accounting Assistant

 

Job definition

Responsible, under the responsibility and supervision of the Head of Section and/or of the

relevant financial verifying agent, for the good functioning of the financial functions of the Section,as financial initiating agent.

 

Functions and duties

BUDGET, FINANCE, CONTRACTS and ACCOUNTING - Financial and contractual co-ordination

  • Provide advice on financial and budgetary matters to the staff in the operational section(s) of the delegation.
  • Participate in negotiations of technical and financial aspects of contracts linked to the
  • preparation and implementation of external assistance projects.
  • Assist in tender openings and evaluations and represent the Delegation in local tender
  • procedures as observer.
  • Draft documents linked to financial operations (addenda, payment orders, recovery orders,debit notes).

 

BUDGET, FINANCE, CONTRACTS and ACCOUNTING - Financial initiation

  • Function as financial initiating agent for all financial transactions related to the
  • implementation of projects (commitments, procurement and calls for proposals dossiers,
  • payments, recoveries, decommitments).
  • Verify supporting documents related to all financial transactions of the section.
  • Manage the Legal Entity and Bank Account files.
  • To check and confirm the validity and expiry date of bank guarantees related to projects and ensure their correct registration in accounting systems.
  • To draft relevant communications to contractors.

 

BUDGET, FINANCE, CONTRACTS and ACCOUNTING - Financial reporting

  • To encode contractual and financial data in accounting and project management systems (CRIS, ABAC).
  • Ensure coherence and timely encoding of data in various databases.
  • Assist in the preparation of financial reports and statistics (RAC, RAL, payments forcasts, EAMR, annual reports, ad hoc reporting).

 

INFORMATION and DOCUMENT MANAGEMENT - Document management Finance and Contract

  • File and archive financial documents, correspondence and returned files and requests for clarification.
  • Handle correspondence and relevant notes, including their registration in Ares.

 

AUDIT, CONTROL and INSPECTION - Support and follow-up

  • Provide assistance for "on the spot" control and audit missions.
  • Assist in the follow-up to audit reports and discharge procedures.
  • Assist in the preparation and evaluation of own audit programmes.

 

Job requirements

 

Experience

AUDIT, CONTROL and INSPECTION, AUDIT, CONTROL and INSPECTION, FINANCE, FINANCIAL ENGINEERING and SERVICES, ACCOUNTING

Job-Related experience: at least 3 years

Qualifier: essential

Financial and contract management; 3 years university diploma.

 

Languages

Thorough knowledge of both written and oral Arab and English is essential

 

Knowledge

  • BUDGET, FINANCE, CONTRACTS and ACCOUNTING

 

BUDGET and FINANCE

  • FINANCIAL and BUDGETARY MANAGEMENT
  • Financial regulation and procedures

 

PROCUREMENT and CONTRACT MANAGEMENT

  • Rules and procedures concerning calls for proposals, calls for tenders, contracts, task letters

 

COMMUNICATION and PUBLICATION

  • MISSIONS, MEETINGS and VISITS (incl Protocol Service)
  • Missions, seminars, meetings

IT TOOLS for SPECIFIC APPLICATION AREAS

  • Financial, budgetary and contractual tools
  • IT tools for OFFICE AUTOMATION

▪ Word

 

Competences

 

  • Analysing and Problem Solving
  • Capacity to analyse and structure information
  • Communicating
  • Ability to understand and be understood
  • Drafting skills
  • Delivering Quality and Results
  • Ability to work in a proactive and autonomous way
  • Client orientation
  • Learning and Development
  • Flexibility (openness towards new demands, etc.)
  • Prioritising and Organising
  • Planning capacity
  • Working with Others
  • Ability to work in a team
  • Knowledge sharing
  • Leadership
  • Ability to lead a team

 

Applicants must fill out the EU-CV format and send it with a Motivation letter indicating the relevant professional experience to the recruitment e-mail: delegation-egypt-recruitment@eeas.europa.eu until  May 6th, 2018.

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