The European Union Delegation to Egypt

EEAS Call for Expression of Interest Registry Control Officer (RCO) BA.SI.3.SEC4 – Central Registry and COMCEN

13/07/2021 - 17:10
Temporary agents

Applications may be submitted during the period from 13/07/2021 to 15/09/2021 at 12:00 midday (Brussels time).

EEAS Call for Expression of Interest for the recruitment of one Temporary Agent under Article 2(b) of the Conditions of Employment of Other Servants (CEOS)

WE ARE

The European External Action Service (EEAS), which supports the work of the High Representative in defining and implementing an effective and coherent foreign policy of the European Union. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity of Vice President of the Commission. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Division BA.SI.3 is responsible for the protection and registration of EUCI within all EEAS entities and during the transfer to Member States, other EU institutions, International Organisations, agencies and missions by the provision of classified communication and information systems (CCIS), along with the infrastructure, organisation, personnel and information resources required to develop, maintain and operate them.

Within the Division, the sector containing the EEAS Central EUCI Registry and the Communications Centre (COMCEN) performs the security registration and distribution of EU Classified Information in hardcopy format and electronically throughout the EEAS and towards our external partners. The sector is entirely staffed with security cleared officials.

WE PROPOSE

Two positions of Registry Control Officer (RCO) in the EEAS Central EUCI Registry, part of the Secure Communications Division. The RCO will directly work in close collaboration with the other RCOs and COMCEN operators.

WE LOOK FOR

A dynamic, proactive and highly motivated colleague with very good communication and organisational skills and with a developed sense of service. Under the supervision of the Head of Sector, he/she will be entrusted with the following main tasks:

  • Handle EU Classified Information (EUCI) and provide advice EEAS colleagues about the handling of EUCI;
  • Manage operations related to the registration, reproduction, dispatching, archiving and destruction of EUCI documents, records and files (on paper and/or on electronic support) in compliance with security provisions;
  • Coordinate the exchange of EUCI with the Central Registries of Member States, other EU institutions, Agencies, Third States and International Organisations;
  • Provide access to EUCI documents to EEAS staff taking into account the relevant provisions concerning security;
  • Receive and transmit classified documents from the EEAS, Other EU Institutions, Member States and Delegations via secure communication networks;
  • Implement security measures in compliance with relevant EEAS decisions and security measures defined by the Security Directorate;
  • Contribute to the Horizontal Tasks, (declassification exercise, drafting new procedures, aligning document flows between offices, drafting activity reports, etc.);
  • Maintain records of the transactions, problems and actions taken.

LEGAL BASIS

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS)1, in accordance with EEAS Decision ADMIN(2015) 20 on the engagement and use of temporary agents.

The successful candidate will be offered a contract as Temporary Agent under Article 2(b) of the Conditions of Employment of Other Servants (CEOS) at the grade of AST4.

ELEGIBILITY CRITERIA

Candidates must meet ALL of the following general and specific conditions on the closing date for online applications:

  • Be a national of one of the EU Member States and enjoy full rights as a citizen;
  • Meet any obligations imposed on him or her by the laws concerning military service;
  • Provide the appropriate character references as to his suitability for the performance of his duties;
  • Have the capacity to work in languages of the CFSP (English and French, in writing and orally). Both languages are required in the performance of the duties. The command of one language must be at minimum C1 level (Language 1 — thorough knowledge) and the command of the other one must be at minimum B2 level (Language 2 — satisfactory knowledge).
  • Secondary education attested by a diploma giving access to post-secondary education, followed by at least 7 years’ professional experience directly related to the nature of the duties; OR Relevant professional training followed by at least 7 years’ professional experience directly related to the nature of the duties.

SELECTION CRITERIA

Candidates should have:

  • A sound experience in document management;
  • A sound background and experience in IT and secure communications in general;
  • A team player with strong communication skills and client-oriented personality;
  • A precise and focused administrative officer;
  • Strong writing skills in English;
  • Ability to work autonomously and to deliver in a timely manner;
  • An existing personnel security clearance up to SECRET UE is an asset.

APPLICATION AND SELECTION PROCEDURE2:

The selection procedure will take place in three different and successive steps:

1. Expression of Interest

Expressions of interest should be sent by e-mail to the following functional mailbox:

BA-SI-3@eeas.europa.eu

For the purposes of the e-mail application, the subject of the email should be:

"Application EoI-HQ (AST)-TA2b-AST4-SI3-Registry Control Officer-314136-314139”

Such an expression of interest must be accompanied by:

Applications may be submitted during the period from 13/07/2021 to 15/09/2021 at 12:00 midday (Brussels time).

For correspondence concerning the selection procedure, please use the following email address (the e-mail must have in the subject the following title: "EoI-HQ (AST)-TA2b-AST4-SI3-Registry Control Officer-314136-314139”)

BA-SI-3@eeas.europa.eu

2. Pre-selection

The selection panel will make a pre-selection on the basis of the qualifications and the professional experience described in the CV and motivation letter.

3. Selection

The candidates who have passed the pre-selection step will be invited for an interview so that the selection panel can evaluate these candidates objectively and without prejudice on the basis of their qualifications, professional experience and linguistic skills. Additional specific written or oral tests might be organised by the panel.

EQUAL OPPORTUNITIES:

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service, which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

If pre-selected, candidates with disabilities are invited to contact us in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates.

If a candidate with a disability is selected and recruited, the EEAS is committed to appropriate measures in order to accommodate his or her special needs to the working place or working conditions in accordance with Art 1d(4) of the Staff Regulations.

APPOINTMENT:

The selected candidate will be recruited as temporary agents under Article 2(b) of the Conditions of Employment of Other Servants (CEOS), in accordance with EEAS Decision ADMIN(2015) 20 on the engagement and use of temporary agents

The selected candidate will be required to undergo a medical fitness examination in accordance with Article 13 of the CEOS.

Candidates shall have a valid Personnel Security Clearance (PSC) allowing them to access information classified at the level “SECRET UE/EU SECRET” or will be required to undergo the corresponding security vetting in accordance with the EEAS security rules3. In case the successful candidate does not obtain his or her PSC, his or her engagement will be terminated.

In case of positive results on the medical fitness examination and after assessment of the PSC conditions, the candidate will be offered a contract as Temporary Agent, Grade AST-44 for a duration 4 years renewable only once for another 2 years.

All member of the temporary staff shall serve initially a nine-month probationary period in accordance with Article 14 CEOS.

 

PLACE OF EMPLOYMENT: Brussels, Belgium

POST AVAILABLE: immediately

 

CONTACT:

Mr Jean-Guy Hottiaux

Head of Division BA.SI3

email: jean-guy.hottiaux@eeas.europa.eu

The closing date for submissions is 15/09/2021 at 12:00 hours (Brussels time).

 

1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see: https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CE...

2 Your personal data will be processed in accordance with Regulation (EC) 2018/1725. The privacy statement is available on EEAS webpage: http://eeas.europa.eu/data_protection/rights/index_en.htm

3 In accordance with the Decision of the High Representative of the Union for Foreign Affairs and Security Policy of 19 September 2017 on the security rules for the European External Action Service, ADMIN(2017) 10, OJ C 126, 10.4.2018, p. 1, https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=uriserv:OJ.C_.2018.1...

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