Delegation of the European Union to Cuba

Vacancy Notice: Contract Agent FGIII – Finance and Contracts Assistant - EEAS Headquarters - job n° 317455

30/11/2021 - 12:23
Contract agents

Please send your CV and cover letter (with your EPSO CAST number) via email to - Deadline for applications. 21/12/2021 at 18.00 (CET).

We are:

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Division "Digital Solutions” (RM.BS.3) contributes to EEAS business process effectiveness and efficiency by implementing Information Communication Technology (ICT) services, applications, tools, and infrastructure.

The Division comprises several sectors dealing with budget and administration, ICT infrastructure support, Data Center, Operations, Security, Network, Applications’ development and rollout, etc., both for EEAS Headquarters and EU Delegation network around the world. It counts 54 statutory posts in HQ, around 35 Contractual Agents acting as Regional IT Officers, and subcontracts part of its activities to external contractors (WAN management, Helpdesk & PC Support, IS experts, etc.), amongst that more than 150 external experts.

We propose

The position of a Finance and Contracts Assistant – contract agent FGIII as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS).

We look for

We are seeking a highly motivated colleague dealing with financial operations and contractual obligations, budget and reporting related to the activities of the Division. Together with two other colleagues, he/she will be mainly responsible for the following tasks (list non-exhaustive):

  • assure effective planning and assist in the management of budgetary and financial activities as related to the activities of the Division, assuming the roles of Operational Initiating and Verifying Agent and Financial Initiating and Verifying Agent;
  • in particular: co-ordinate budget preparation, allocations, implementation and reporting procedures;
  • assist in the co-ordination of budget commitment processes;
  • verify and approve financial assessments, invoices, payments, recovery orders , using ABAC as appropriate;
  • do asset management and use ABAC assets;
  • control budget execution for operational credits and administrative credits;
  • provide administrative support to the Division in the performance of the budget and financial functions;
  • monitoring and reporting of all financial operations, including the drafting of the Sub delegated Authorizing Officer Report and contribution to the Risk assessment and Ex-Post control reports;

Legal basis

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS). 1

The successful candidate will be offered a contract agent position (Function group III); renewable contract for a maximum duration of 6 years (with a valid CAST exam).

Eligibility criteria

Candidates for this contract agent III post should:

  • (i) have passed a valid EPSO CAST in a valid FG for this post


  • (ii) be registered in the EPSO Permanent CAST in a valid FG for this post
  • have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.
  • Be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

Selection criteria

Candidates should:

  • Have proven experience with the EU financial procedures;
  • Have problem solving attitude and strong organisational skills;
  • Be able to work as member of a team as well as with a degree of autonomy;
  • Be able to work flexibly and under time pressure;
  • Have strong service attitude;
  • Have a sense of initiative;
  • Have good interpersonal and communication skills in a complex, multicultural environment;
  • Have a good knowledge of ABAC;
  • Have a good knowledge of ARES;
  • Have a good knowledge of English and French;
  • Have a strong commitment to continuous service improvement.


  •  experience in working with or within other EU institutions

would be considered a strong asset.

Specific conditions of employment

The signature of the contract will be subject to prior favourable opinion of the Medical Service.

The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance to an appropriate level, in accordance with relevant security provisions.

Equal opportunities

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Candidates with disabilities are invited to contact in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

Application and selection procedure2

Please send your CV and cover letter (with your EPSO CAST number) via email to

Deadline for applications. 21/12/2021 at 18.00 (CET).

Candidates shall draft their CV following the European CV form which can be found at the following internet address:

Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Empowered to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

Place of employment: EEAS Headquarters, Brussels, Belgium

Post available: immediately


Herman BRAND – Head of Division “Digital Solutions”
Tel.: +32 2584-5034 - Email:


1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see

2 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: ( and on the EEAS Intranet: (

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