Delegation of the European Union to China

EEAS vacancy notice - contract agent FG IV - Policy officer-Civil registry - EU Office - Kosovo

08/08/2019 - 09:26
Contract agents

The closing date for the submission of applications is 20/09/2019

We are:

The European Union currently has 141 delegations, which are placed under the authority of the High Representative of the Union for Foreign Affairs and Security Policy, who is also Vice President of the European Commission.

The European External Action Service (EEAS), which supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports her tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in her capacity as Vice President of the Commission with regard to her responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Delegation/Office "Kosovo" is responsible for presenting, explaining and implementing EU policy in Kosovo as well as analysing and reporting on the local policies and developments. The EU Office in Kosovo also plays a key role in the implementation of the EU's substantial financial assistance to Kosovo.

Moreover, the EU Office Kosovo is responsible for implementing several important rule of law advisory tasks being transitioned from the EU Rule of Law Mission in Kosovo (EULEX).

We propose:

We propose the following position of contract agent function group IV:

- International Relations – Policy Officer/Civil Registry.

General profile:

We are seeking a highly motivated colleague who can monitor, mentor and advise on Civil Registry in order to support reliability and sustainability of Civil Registry in Kosovo.

Eligibility criteria:

In order to be eligible for the post of contract agent FG IV candidates must:

Candidates must meet the minimum qualifications for engagement as contract agent FG IV: 

  • (i) Have a level of education, which corresponds to completed university studies of at least three years attested by a diploma, or
  •  (ii) in exceptional circumstances, and where justified in the interest of the service, professional training of an equivalent level (related to the nature of the tasks and qualifications indicated in the Job Description).
  • Be a national of one of the Member States of the European Union and enjoy full rights as a citizen.
  • Have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.

Selection criteria:

Candidates should:

  • have the ability to maintain diplomatic relations and to ensure representation and communication in a complex, multicultural environment;
  • have capacity to mentor and advise national rule of law stakeholders and create constructive working relations with international organisations and EU Member States;
  • have strong drafting and analytical skills combined with sound judgement;
  • have knowledge of external relations, internal policies and functioning of the Union;
  • have excellent communication skills and the ability to establish and maintain a network of contacts both within and outside the EEAS;
  • have the ability to communicate clearly on complex issues and the capacity to perform with accuracy and in a flexible manner a diversity of tasks in a complex institutional environment;
  • have the ability to conceptualise problems, identify and implement solutions;
  • have the capacity to analyse and structure information;
  • have the ability to communicate in meetings;
  • have the capacity to communicate technical or specialised information;
  • have the capacity to present issues to an audience;
  • have the ability to work in a proactive and autonomous way;
  • have the sociability skills;
  • have strong service attitude;
  • be fluent in English (both orally and in writing);
  • be flexible team players.


  • experience of working in a team in multi-disciplinary and multi-cultural environment;
  • experience in working with or within other EU institutions would be considered as strong assets.

Recruitment policy:

Applicants must be able to work in a different socio-cultural environment and to adapt quickly to evolving situations.

  • As a matter of policy, applications of individuals who have the dual nationality of the host country or the partner of whom has the nationality of the host country will be considered on a case-by-case basis. The EEAS examines if there could be a conflict of interest and the consequence of a possible refusal by the host country to grant diplomatic immunity to the staff member and or his/her partner and family, as well as possible security risks. The HR Department may ask for additional information from the applicant in this context.
  • Candidates are deemed to be fully aware of the local living conditions, including information concerning the accommodation, before applying.
  • Candidates should ensure that they are also fully aware of the provisions of Annex X of the SR. Annex X of the SR does not apply to Delegations located within the European Union (i.e. Paris, Rome, Strasbourg, Vienna).


The successful candidate will be required to undergo security vetting if (s) he does not already hold security clearance to an appropriate level (EU SECRET), in accordance with the relevant security provisions.




Applications (CV and motivation letters) are to be sent to

copy to .

In your application, please mention your EPSO CAST candidate number.

The closing date for the submission of applications is 20/09/2019 at 18:00 (CET). Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post.

The preselected candidates will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Empowered to Conclude Contracts of Employment.


Contract agent 3 a position (Function group IV); initial contract for a period of 3 years.

Successful candidates must undergo a medical examination to ensure that they are physically fit to perform their duties. When selected candidates undergo their pre‑rotation medical visit, they should indicate any serious health problems or requirements for specialised medical treatment for themselves and/or for the individuals who will accompany them. If staff members withhold such information they will not benefit from a reimbursement by the institution of certain costs, e.g. expenses relating to medical evacuation, or to a return to Headquarters in the case of early rotation.


Job available from: as soon as possible                  

LCA (living conditions allowances):                  20%