An official website of the European Union. See all European Institutions
The European Union (EU) is offering a temporary post of Infrastructure Coordinator in the Administration Section of the Delegation, under the authority of the Head of Delegation the Infrastructure Coordinator will be attached to the Administration Section of the Delegation.
Detailed description of duties:
Act as Infrastructure Coordinator of the new Offices Project at the EU Delegation.
Liaise with the Infrastructure Division at the EEAS HQ and follow the whole administrative process of approval of the project alongside the Head of Administration.
Provide assistance during the project initiation and design development, review plans and documents, correspondence and term of references.
Organize and coordinate the local meeting with report to EU Delegation and EU Headquarters.
Provide frontline analysis of any document provided by the developer, the construction companies, the experts and external bodies. Ensure at all stages that EU requirements are met. Submit appropriate solutions to discrepancies between local and European standards.
Coordinate the work between the stakeholders of the project such as but not limited to: EU Delegation, the relevant Divisions at Headquarters (Infrastructure, IT, Security), construction companies, owner of the current premises and the building management team, various contractors working for the Delegation (security experts / external bodies / moving companies…).
Follow up of the planning on deadlines of the various stages of the project, from design stages to provisional acceptance of the works and move. Close attention to critical paths in order to ensure that the deadlines are met.
Provide architectural and technical supervision on site as necessary to ensure that the technical requirements are met.
Provide assistance in the phases of provisional acceptance.
Follow up on budget related matters of the construction works and the moves.
Provide assistance to the Delegation in making decisions about finishes, based on overall consistency and best value for money. Ensure that samples can be made available.
Where necessary, provide assistance with customs clearance issues.
Participation to the preparation of all the stages related to the move, in particular to those related to its logistics, its organization and the infrastructure of the current premises.
Any other task requested by the Head of Delegation, the Head of Administration or the Infrastructure Division supervisor in relation to the project for new offices for the EU Delegation.
Degree in architecture and/or civil engineering - additional degree in project management is an advantage
Proven minimum 2-year experience in similar kind of work, both in the coordination and technical quality control field
Thorough knowledge of the office construction field - Experience in office construction works in the EU is an advantage
Thorough knowledge of office construction rules in force locally and ability to compare them to EU norms and requirements - Knowledge of the financial rules and regulations of the EU is an advantage
Thorough knowledge of English, both written and oral – Good knowledge of French is an advantage
Thorough knowledge of Microsoft Office (Word, Excel, Outlook)
Thorough knowledge of CAD software (e.g. Autocad)
Excellent communication and coordination skills
High level of responsibility and ability to take initiative
High level of organization, prioritization, flexibility and ability to work under pressure
Excellent team spirit
How to apply:
Applications must be submitted in electronic copy only and must include:
Cover letter and EU CV (The template of the EU CV can be downloaded from this website https://europass.cedefop.europa.eu/documents/curriculum-vitae
The email must indicate the job reference number ADM/INF/2019/TEMP and be addressed to: firstname.lastname@example.org
Closing date for receipt of applications: July 25th, 2019
(Applications must have reached the delegation by this date)
Short listed candidates will be invited to an interview. Salary will be according to years of relevant experience. The vacancy is for a temporary contract of 12 months.
Hard copies of the diplomas and certificates will be requested at a later stage of the procedure.
The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to email@example.com