Delegación de la Unión Europea en Chile

The European Union Delegation to the United Kingdom is looking for: Local Agent - Accounts Clerk – Vacancy notice number 336674

05/03/2021 - 14:09
Local agents

Please send your application and supporting documents to: DELEGATION-UNITED-KINGDOM-VACANCIES@eeas.europa.eu - Deadline for applying: 4 April

We are

The European Union currently has 142 Delegations, eight of which are to international organisations. In all, more than 1200 officials and 4100 other staff are currently serving in these Delegations.  The work of a Delegation varies from country to country but, in general, covers political matters, trade, press and information, aid management and the external aspects of internal EU policies. The key areas of activity of the Delegation will relate to political, foreign policy and security matters, trade, internal market (incl. labour related), as well as external aspects of Union policies (research & innovation, education, climate change, energy, fisheries, etc.).

The Delegation of the European Union to the United Kingdom opened its doors on 1st February 2020 following Brexit and is located in London. It currently consists of some 45 staff members, working across five Sections: Head of Delegation Section, Political Section, Press & Information Section, Other EU Policies Section and Administration Section.

We offer

We offer a post of Accounts Clerk as Local Agent in the Administration Section. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Accounts Clerk. Under this job function, the successful candidate will perform accounting work and financial tasks under the guidance of the Head of Administration.

We offer a competitive position in an international environment. Place of employment is London, on the premises of the Delegation of the EU to the United Kingdom.  Employment is on a full-time basis, with 37.5 weekly working hours in a dynamic and multi-cultural environment. The Group in the salary scale for the position of Accounts Clerk is Group 3 with starting monthly basic salary of GBP 2,473.

Tasks will include, but are not limited to the following:

Accounting duties

  • Verification of supporting documents, checking and settlement of invoices
  • Initiation of payments procedures
  • Assistance in the payment of salaries and verification of social security contributions using payroll system
  • Processing the local agents’ payroll every pay period
  • Computing employee pay based on time records, benefits and taxes
  • Managing Third Party Files in the Accounting system (Legal Entities, Financial Identification)
  • Calculation and verification of Mission Claims
  • Initiation of lease payments (Office building) and advance payment for lease of international staff

Procurement and Contract Management - Asset Manager

  • Management of all the office assets (register, inventory, declassify) in the relevant IT application
  • Execution and follow-up of supply orders
  • Initiation of procurement procedures
  • Assistance in drafting the procurement legal documents
  • Follow-up of the on-going procedures
  • Updating and follow-up of contracts in the relevant database and budget IT applications
  • Performance of other support tasks as requested by the Head of Administration

Selection Criteria

Minimum Requirements:

  1. Medically fit to perform the required duties
  2. Advanced level knowledge of English (C2 level)
  3. High School Leaving Certificate & minimum 4 years of working experience related to the job description
  4. Experience with UK Payroll minimum 2 years

The following will be considered an asset:

  1. Post high school certificate in Accounting, Finances, Management, Economics
  2. Work experience in international organizations and/or diplomatic missions
  3. Knowledge of French or other EU languages

Required Skills:

  1. Personal initiative, flexibility, organisation skills and able to perform duties independently with speed and accuracy
  2. Very good team player, able to adapt in a multi-cultural environment
  3. High degree of integrity and discretion

How to apply

Please send your application and supporting documents to:

DELEGATION-UNITED-KINGDOM-VACANCIES@eeas.europa.eu

The application should include a motivation letter and a detailed CV as well as the attached EU CV template. The applicant must clearly indicate the name of the position and the vacancy number. Copies of academic certificates and testimonials will be requested at a later stage.

The procedure

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a shortlist of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The shortlisted candidates will be invited to an assessment phase that may include a written test. Only candidates who have obtained a satisfactory grade in the written test will be invited to an interview – during these two phases, the Selection Committee will assess the suitability of the candidates for the post. The employment is conditional, subject to proof that the individual is eligible to work in the UK.

The Delegation will not supply further information or discuss the selection procedure by telephone or e-mail.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice, or by sending individual e-mails, to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

Deadline for applying: 4 April

Annex:

 

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