We are

The European Union (EU) is an economic and political partnership among 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, also known as EU Delegations, which have a similar function to those of an embassy.

The Delegation of the European Union to Canada was established in 1976 and covers all policy areas of the bilateral relationship between the EU and Canada. It conducts public diplomacy activities, aimed at keeping Canadians up-to-date on current developments in the European Union.

We offer

We offer a post of a temporary Project & Administrative assistant for the duration of Canada's chairmanship of the G7.

The successful candidate will contribute, under the supervision of the Deputy Head of Delegation and in close coordination with the leading officials and task handlers in the EU Delegation, to the preparation, the processes and organization of international, high-ranking, political meetings in Canada linked the G7 Summit.

• Job Type : Full-time  - Temporary (6 month maximum)

• Place of employment; EU Delegation Suite 1900, 150 Metcalfe Street, Ottawa, ON, K2P 1P1 - Canada

• Working hours: 37,5 hours/week (Monday to Friday)

• Group: Assistant - Group 3 (in the EU Local Agent system)

• Maximum basic salary : 4.234 CAD/month (gross)
   

Job description

The job with the organizing team will require versatile and demanding duties such as:

• General office duties, involving drafting and composing letters and Note Verbales,
• Organizational duties such as hotel or flight bookings,
• General logistical support,
• Support in the organization of international meetings, such as arrangement with hotels and event-managers,
• Provision of advice and assistance to incoming missions from Headquarters in the areas of responsibility.
• Provision of input to the Delegation's information and communication activities around the G7.
• Establish and maintain appropriate working level contacts with the Canadian authorities as well as with the diplomatic missions of the EU Member States taking part in the G7 and partner countries.

• Any other task requested by the Deputy Head of Delegation or the Head of Administration with regard to the Delegation’s mandate. 

We look for 

Minimum requirements

Canadian citizenship or a valid resident and work permit in Canada is mandatory to apply for this position.

Education

• Minimum Post-secondary education attested by a diploma.

Languages

• Ability to work and communicate at ease in both English and French.

Minimum working experience

• A minimum of three years of relevant professional experience related to administrative, logistic support or events organizing.

• Previous experience in a ministry of foreign affairs, international organisation or diplomatic mission will be a strong asset;

• Specific experience or proven knowledge related to Protocol.
   

Assets

The retained candidate should be able to be operational from day 1 and to integrate fast in a new team, which will require:

• Strong team-playing capability, combined with the ability to work in a proactive and autonomous way, with a solid sense for priorities;
• Ability to multitask and to respond quickly to change and new demands
• Ability to assimilate new information quickly
• High level of proficiency of common office programs (eg. Word, Excel, Outlook, PowerPoint, Sharepoint)
• High sense of responsibility, rigor, reliability, discretion and confidentiality.
   

How to apply

Please send your application and supporting documents to the following e-mail:

To : eeasjobs-080@eeas.europa.eu

cc : Delegation-Canada-admin@eeas.europa.eu 
 

The package should include a cover letter as well as a detailed CV and supporting documents.
 

It is requested to use the Europass CV format (available on the following link https://europa.eu/europass/en) 
 

Only complete applications received on time, via the Functional Mailbox : eeasjobs-080@eeas.europa.eu  will be considered.

The successful candidate will be subject to a medical check to confirm his/her medical fitness to perform the required duties.
 

Selection procedure:

After the deadline, all applications will be thoroughly examined. The eligible applications will be admitted to the selection by the Committee set up for this purpose.

A shortlist of candidates having the best mix of skills and experience as per the requirements set out above will be established. The short-listed candidates will be invited to an assessment phase which may include one or more interview (s) and/or written tests if necessary – during this phase, the suitability of the candidates for the post will be assessed.

Only shortlisted candidates will receive a reply.

The Delegation will not supply additional information or discuss the selection procedure by telephone. Please address any queries concerning this procedure to the following e-mail address:

Delegation-Canada-admin@eeas.europa.eu 

Deadline for applications is 28th of March 2025 at 17:00 Eastern time.