Delegation of the European Union to Botswana and SADC

VACANCY - Administrative Officer for Austrian Development Agency

05/06/2020 - 15:42
EU project positions

The Austrian Development Agency (ADA) is the Operational Unit of the Austrian Development Cooperation (ADC). It is in charge of implementing all bilateral programmes and projects in ADC partner countries and administers its budget.

For the implementation of the EU and ADC funded project International Monitoring Operation (IMO), ADA is looking for a qualified and experienced candidate to fulfil the position of Administrative Officer in the International Monitoring Operation (IMO) project, located in Tirana.

The overall objective of the IMO is to align the Albanian justice system with the EU acquis and best international practices. The specific objective is to increase the professional quality of judges and prosecutors, reduce the impact of organised crime, politics and corruption in the delivery of justice, and enhance the integrity and accountability of judiciary institutions.

description of the assignment

Under the supervision of the IMO Team Leader (TL), the Administrative Officer assists the TL in the day-to-day management of the programme and office administration.

EXPECTED DURATION: Until November 30, 2022

Roles and responsibilities

  • Assisting the TL in the day-to-day implementation of the IMO administration.

  • Assisting the IMO team, if required, in the day-to-day administration.

  • Assisting the TL in the overall management of the office administration, coordination, controlling and accounting, drafting of written materials (incl. minutes of meetings, reports), facilitating internal and external communication, etc.

  • Performing any other job-related tasks as required by the TL.



  • University degree in Administration, Accounting, Social Sciences, Project Management, and minimum of 5 years of work experience in Administrative positions, OR a degree from a professional school in the above-mentioned topics and a minimum of 7 years of work experience in similar Administrative positions.

  • Experience in Administrative positions in an EU or donor-funded project and/or in a legal context.

  • Excellent written and spoken proficiency in English.

  • Understanding of the specificity and the sensitiveness of the programme activity.

  • Full computer literacy in Word, Excel, PowerPoint and/or in other presentation software.

  • Very good oral and written communication and presentation skills.

  • Proven coordination and management skills.

  • High degree of independence, strong own initiative and flexibility, discretion and professionalism.

  • Practical experience in translation and interpretation English-Albanian-English would be considered an advantage;

  • Albanian citizen;


SUBMISSION OF applications

Applications must be sent to by 26th of June 2020 indicating “Administrative Officer” in the subject and including a Europass format CV in English language, a motivation letter, and 3 professional references with names, contacts and working relationship (at least one referee should have been your direct supervisor). Application sent after the deadline will not be taken into consideration. Only short-listed candidates will be notified for personal interview. Failure to submit an application containing all the required information and documentation within the set deadline will lead to the rejection of the application. High preference will be given to candidates with quick availability. 


The successful applicants selected by the recruitment committee will be employed by ADA.

For this post, the required level of clearance is Albanian SECRET (SEKRET). In case selected candidates do not currently hold a valid security clearance at the above-mentioned level, the IMO will request such from the DSIK. In case of a failure to obtain the required personnel security clearance or if the DSIK issues a negative opinion at the above-mentioned level after the signature of the contract, ADA has the right to terminate the contract. Candidates who currently hold a valid personnel security clearance at the above-mentioned level (or higher) may not need to obtain a new one, pending confirmation from Albanian National Security Authority (Drejtoria E Sigurimit Te Informacionit Te Klasifikuar, DSIK).

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