Delegation of the European Union to Azerbaijan

Call for expression of interest for new office lease of the EU Delegation

Closed
Services
€60.000 - €139.000

COMMERCIAL PROPERTY FOR LEASE OR PURCHASE

The Delegation of the European Union to the Republic of Azerbaijan is searching for a property to be leased or purchased, to be used for office purposes.

This property should meet the European Union's requirements, concerning quality of construction, space, security and location. It should comprise office space with a surface area of between 1000 and 1200 m2 on floor level above 3rd floor.

The property should be situated in the city centre of Baku in close proximity to the main government buildings, diplomatic and commercial organisations and institutions. Its location should be easily accessible and consistent with the needs of representation and visibility of an important diplomatic mission.

The required office space should be suitable for hosting around 32 members of staff both in individual offices and in shared/open space offices in different combinations. It should also provide an adequate number of small meeting rooms, one multi-purpose conference room of approximately 100 square meters, as well as archive spaces, storage rooms, server room, kitchenette and lavatories. Sufficient natural light is a pre-requisite for the offices; rooms without windows can only be foreseen for archiving, photocopying facilities etc. Energy-efficient, "green buildings" will be considered with preference.

The total 1000-1200 square meters as indicated above should include corridors, entrance hall, reception area, and internal staircases but not the commonly used areas such as elevators lobby, parking spaces and areas entirely dedicated to technical equipment.

A minimum 13 parking slots should be available within the secure parking area of the building.

The office space must be compliant with all local building standards and regulations, in particular in terms of occupational health & safety, fire prevention and anti-seismic construction codes adopted in Azerbaijan. Compliance with EU standards or other international standards is a valuable asset. The overall quality of finishing as well as the technical and mechanical equipment facilities should be in line with EU or international standards.

The office space should be available for occupation, after fitting-out works completion, on 01 May 2018

Offers may include either:

- Proposals to rent or sell existing suitable buildings, including  if in need of fit-out

 

In case of rental, the building will stay the property of the owner, while the European Union will enter into a long-term agreement assumed to be for 10 to 20 years minimum, with an option to extend for a further period of 10 years

Submitted proposals should provide:

 

  • A full description of the existing building

  • Floorplans of surfaces in square meters

  • Detailed Information on rental conditions, including rental price per square meter and any other applicable charges such as service/maintenance and parking fees (if not included in the rent).

     

    Proposals must be submitted:

     

  • either by post or by courier not later than 10 November 2017 by 17:30 hours to the address indicated hereunder.

  • or delivered by hand not later than 10 November 2017 by 17:30 hours to the address indicated hereunder

    For further information please liaise with the Delegation of the European Union to Azerbaijan at:

    DELEGATION-AZERBAIJAN-TENDERS@eeas.europa.eu

    Address of the Delegation of the European Union to the Republic of Azerbaijan:

    Nizami Str. 90A, Landmark III building, 11th floor, Baku, Azerbaijan

Deadline to express your interest (inscription): 
10/11/2017
Sending of invitation to tender (Indicative time): 
10 11 2017
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