Tenders

How to apply for a contract?

You can find all information about grants and contracts on the EuropeAid's website. This is the EU department that deals with development. It manages EU external aid and ensures that assistance is delivered.

The practical guide is the working tool explaining the procedures applying to external aid financed by the European Commission. It contains specific sections related to:

Organisations intending to apply for a contract should consult the procurement notices on the website of the European Commission’s EuropeAid co-operation office.

ServicesLast update:
15/12/2015
12/12/2015
01/12/2015
01/12/2015
17/11/2015
13/10/2015
12/09/2015
03/03/2015
24/09/2014
14/08/2014
25/04/2014
17/06/2011
SuppliesLast update:
06/05/2015
11/11/2014
17/06/2011

Information for tenderers and contractors

Procurement for the Administrative functioning of the EU Delegation – Administrative tenders

I. Procurement Procedures

The EU Delegation must respect strict procurement rules when contracting economic operators (persons, companies or other legal entities). The conclusion of a contract is only possible after the successful completion of a tendering procedure.

The mandatory tendering procedures are in accordance with the EU Financial Regulation are:

1)       Open Procedures

2)       Restricted Procedures

3)       Negotiated Procedures

I.1. Open Procedures

This is a standard procedure in one step that may be used for any contract.

In this procedure, any economic operator who is interested may submit a tender.

The procedure starts with publication of a contract notice in the S series of the Official Journal. The procurement documents are made available in electronic format from publication of the contract notice.

One of the specific features of this procedure is that the opening session is public, i.e. tenderers are invited to attend.

I.2. Restricted procedures

This is a standard procedure in two steps that may be used for any contract. It has the same legal value as the open procedure.

The procedure starts with publication of a contract notice in the S series of the Official Journal. The procurement documents are made available in electronic format from publication of the contract notice.

Contrary to the open procedure, the restricted procedure is organized in two steps: in the first step only the exclusion and selection criteria are assessed and in the second step the award criteria are evaluated. Any interested economic operator may ask to take part in the first step of this procedure, but only those invited can submit a tender that will be evaluated in the second step.

I.3. Negotiated procedures

Where necessary and justified, the EU Delegation may invite economic operators for negotiated procurement procedures for the acquisition of supplies, works and services, in accordance with EU public procurement rules.

The contracting authority negotiates the tenders in order to improve their content or to adapt them to the requirements set out in the procurement documents.

The tenderer may of course improve aspects not addressed in the feedback when submitting a revised tender.

There is no limit as to the number of rounds of negotiation. However effort and resources should be proportionate to the subject and value of the contract (sound financial management).

During the negotiation the contracting authority must ensure that tenderers are treated equally.

However, the contract may be awarded on the basis of the initial tenders without negotiation if this possibility was indicated in the procurement documents.

II. Ex-ante Publicity for Middle & Low Value Contract

Economic operators interested to participate in a tender listed below shall e-mail their details with a reference to the specific tender by the fixed deadline.

  • Services
  • Supplies
  • Works

Call for expressions of interest for the low value contract vendors’ list of the Delegation pdf - 97 KB [97 KB] [97 KB] (valid until 31st December 2017)
Ex-ante publicity for low-value contracts in Year 2016 pdf - 147 KB [147 KB] [147 KB] (valid until 31st December 2016)

III. Other Information

 

Contract NamePurposeIndicative time for call for tenderDeadline for sending detailsStatus
CHNP2016028-invitation to tender

CHNP2016028-invitation to tender pdf - 863 KB [863 KB]

07-11-201627-11-2016Open
CHNP2016163-Invitation to tender

CHNP2016163-Invitation to tender pdf - 688 KB [688 KB]

23-11-201602-12-2016Open
CHNP2016108_Invitation to Tender

Maintenance and Repair of a Delegation Vehicle (Benz Minivan) pdf - 2 MB [2 MB]

15-07-201615-08-2016Closed
CHNP201645_Invitation to Tender

Maintenance and Repair of 2 Delegation Vehicles (Volkswagen) pdf - 2 MB [2 MB]

15-07-201615-08-2016Closed
CHNP201623_Invitation to Tender

Maintenance and Repair of 3 Delegation Vehicles (BMW) pdf - 2 MB [2 MB]

15-07-201612-08-2016Closed
CHNPI2016017_Invitation to Tender

2016 Journalists Media Trip to Europe pdf - 204 KB [204 KB]

04-07-201624-07-2016Closed
CHNP2016106_ Invitation to Tender

Nationwide Courier Services for the Delegation pdf - 2 MB [2 MB]

04-07-201615-07-2016Closed
CHNP2016015- Invitation to Tender

2016 European Culture Street Service Contract pdf - 2 MB [2 MB]

03-06-201624-06-2016Closed
CHNP201648_Invitation to Tender

Catering Service for Europe Day Reception pdf - 3 MB [3 MB]

14-04-201621-04-2016Closed
CHNP2015226

Toner Cartridges Supply pdf - 2 MB [2 MB]

18-12-201513-01-2016Closed
CHNP2015200

Car rental services for EIB office pdf - 2 MB [2 MB]

18-12-201511-01-2016Closed
Invitation to Tender - CHNP2015194

SW Refurbishment Work pdf - 3 MB [3 MB]

Annex D can be made available to companies that are interested in a site visit 2 days ahead

12-11-201501-12-2015Closed
CHNPI2015026_INVITATION TO TENDER

The production of video content on the EU msw8 - 48 KB [48 KB]

08-10-201530-10-2015Closed
CHNP2015159

Invitation to Tender –Framework Service Contract for Chinese Language Training pdf - 2 MB [2 MB]

18-09-201509-10-2015Closed
Invitation to Tender – CHNP2015141

A glass top for the security gateway at the SW of the Delegation pdf - 6 MB [6 MB]

20-08-201528-08-2015Closed
Invitation to Tender – CHNP2015139

Painting Services pdf - 6 MB [6 MB]

20-08-201528-08-2015Closed
CHNP201585

Invitation to Tender – Framework Service Contract for Medical Examination Service pdf - 2 MB [2 MB]

18-06-201510-07-2015Closed
Invitation to tender - CHNP201545

Catering Service for Europe Day Reception on 6th May 2015 pdf - 2 MB [2 MB]

25-03-201507-04-2015Closed
Invitation to tender CHNP2014178

supply of two service vehicles for the EU Delegation pdf - 3 MB [3 MB]

24-10-201407-11-2014Closed