Tenders

How to apply for a contract?

You can find all information about grants and contracts on the EuropeAid's website. This is the EU department that deals with development. It manages EU external aid and ensures that assistance is delivered.

The practical guide is the working tool explaining the procedures applying to external aid financed by the European Commission. It contains specific sections related to:

Organisations intending to apply for a contract should consult the procurement notices on the website of the European Commission’s EuropeAid co-operation office.

Services to support ETF project activities in Ukraine

 

ServicesLast update:
15/12/2015
12/12/2015
01/12/2015
17/11/2015
13/10/2015
03/03/2015
31/12/2014
24/09/2014
14/08/2014
25/04/2014
17/06/2011
30/06/2010
SuppliesLast update:
06/05/2015
11/11/2014
17/06/2011

ATTENTION TO ALL TENDERERS

Here is a correct form of the declaration on honour on exclusion criteria and selection criteria to be used for all P&I tenders   http://eeas.europa.eu/delegations/ukraine/documents/grants_tenders/declaration-honour-en_april_2016.docx

 

OPEN TENDER FOR THE PROJECT "SUPPORT TO THE EU DELEGATION WITH MEDIA-RELATED ACTIVITIES" (reference number EEAS-524-DELUKRK-SER-DIR, contract notice in the Official Journal: 2016/S 173-310497)

1. Invitation to tender pdf - 99 KB [99 KB]

2. Tender specifications pdf - 466 KB [466 KB]

3. Draft contract pdf - 534 KB [534 KB]

4. Contract notice pdf - 110 KB [110 KB]

5. Clarifications to this tender - see http://eeas.europa.eu/delegations/ukraine/documents/grants_tenders/clarifications1.pdf

 

OPEN TENDER FOR THE PROJECT "BUILDING EUROPE IN UKRAINE" (reference number EEAS-526-DELUKRK-SER-DIR,  contract notice in the Official Journal: 2016/S 172-308666)

1.       Invitation to tender pdf - 243 KB [243 KB]

2.       Tender specifications pdf - 7 MB [7 MB]

3.       Draft contract pdf - 3 MB [3 MB]

4.       Contract notice pdf - 205 KB [205 KB] ojibwa (oj)

 

 

OPEN TENDER FOR THE SERVICE CONTRACT "BUILDING EUROPE IN UKRAINE", EEAS-526-DELUKRK-SER-DIR

04/09/2016

CLARIFICTAION NO 2 TO THIS TENDER in reply to a number of questions received from potential bidders

Q1:  In regards to the Financial offer, is the Financial offer considered as a Global Price or a Fee-Based contract?

A: The type of the contract is a global price contract.

 

OPEN TENDER FOR THE SERVICE CONTRACT "BUILDING EUROPE IN UKRAINE", EEAS-526-DELUKRK-SER-DIR

29/09/2016

CLARIFICTAION NO 1 TO THIS TENDER in reply to a number of questions received from potential bidders

Q1: List of Items, Schedule of Requirements, Scope of Work, Terms of Reference, Bill of Materials required. 

A: Description of the services and requirements are described in detail in the tender documentation available on: http://eeas.europa.eu/delegations/ukraine/grants_tenders/tenders/index_en.htm


Q2: Soft Copy of the Tender Document through email.

A: The Delegation does not contact potential tenderers by email. Electronic version of all tender documents is available on: http://eeas.europa.eu/delegations/ukraine/grants_tenders/tenders/index_en.htm


Q3: Names of countries that will be eligible to participate in this tender. 

A: Please refer to the relevant article of the Tender Specifications:

"5.1.     Access to public procurement

 Participation in this tender procedure is open on equal terms to all natural and legal persons:

-           in one of the European Union Member States;

-           in a third country which has a special agreement with the European Union in the field of public procurement  on the conditions laid down in the agreement;

-           in the country of the delegation: Ukraine."

 Q4: Information about the Tendering Procedure and Guidelines

A: Please consult the tender documentation, namely Tender Specifications:

"3. DESCRIPTION of public procurement procedure

Economic operators interested in this contract shall submit their complete tenders, including all documents as described in points 5 and 7 by the deadline indicated in the letter of invitation to tender.

An e-mail address and/or a fax number of the tenderer shall be provided in the cover letter. It is the responsibility of the tenderer to regularly consult the e-mails received.

The website on which all procurement documents are published will be updated regularly and it is the tenderer's responsibility to check for updates and modifications during the tendering period.

The evaluation of tenders will be made in the following order:

- access to market,

- exclusion criteria,

- selection criteria,

- award criteria.

If the tender does not pass a category, it will not be evaluated under the following category/-ies."


Q5: Estimated Budget for this Purchase 

Please refer to the Contract notice 2016/S 172-308666:

  1.  

    "II.2.6): Estimated value

    Value excluding VAT: 600 000.00 EUR"


Q6: Any Extension of Bidding Deadline?

Extension of the deadline is not foreseen.

Q7: Any Addendum or Pre Bid meeting Minutes?

No addendum or pre-bid meeting is foreseen.

Q8: Do the 2 client's reference letters have to refer to contracts for communication activities (reform support, promoting awareness of the reforms impact etc.) that took place only in Ukraine? Will contracts for similar activities in other countries be valid for this criterion?

A relevant experience of delivering services similar to the subject of this contract in other countries will also be taken into account.

 

Open tender for the  project "EU STUDY DAYS IN UKRAINE",  EEAS-518-DELUKRK-SER-DIR, contract notice in the Official Journal 2016/S 137-246848

Invitation to tender msw12 - 44 KB [44 KB]

Tender Specifications msw12 - 87 KB [87 KB]

Draft Contract msw12 - 125 KB [125 KB]

Declaration on honour msw12 - 48 KB [48 KB]

 

Open tender for the project "EU STUDY DAYS IN UKRAINE", EEAS-518-DELUKRK-SER-DIR, contract notice in the Official Journal 2016/S 137-246848

CLARIFICATION NO 3 TO THIS TENDER

19/08/2016

Q 1:        With the reference to the Tender Specifications, p.7, where it is stated “All tenderers shall submit with their tenders all the supporting evidence on selection criteria as mentioned in the declaration on their honour and as requested in point 5.2 of the tender specifications and its subpoints 1, 2 and 3”. May you please clarify whether the Tenderer shall submit supporting documents as mentioned in declaration of honour, as on p. 6 of the Tender Specifications it is stated that these documents should be provided upon request of Contracting Authority. Also, may you please clarify whether there is a mistake and above mentioned provision refers to the point 5.3 of the tender specifications and its subpoints 1, 2 and 3 instead of point 5.2.

 A.1 The tenderer shall submit the documents mentioned on page 13, under Article 8. Content of the tender.  Instead of  “…as requested in point 5.2 of the tender specifications and its subpoints 1, 2 and 3” please read “…as requested in point 5.3 of the tender specifications and its subpoints 1, 2 and 3”.

Evidences and supporting documents mentioned in the declaration of honour shall be provided upon request of the Contracting Authority. Evidences and supporting documents requested by Article 8 shall be provided while submitting an offer.

 Q2:   With regard to existing project’s website, may you please clarify whether the Contractor may upgrade the design of the website, as well as add new functionalities keeping the existing content of the website and previously developed common branding?

A2:  Existing project's web site will no longer be used. Its previous and new content be incorporated in the relevant parts of the web site of the EU Delegation to Ukraine.

Q3:   Should we use branding of the existing EU Study Days/School?

A3:  Yes, existing branding of EU Study Days in Ukraine shall be used.

Q 4:  Will the access to the existing communications channels of the EU Study Days and students database be available for our use?

A4:  Yes, the access will be provided to the contractor by the EU Delegation to Ukraine.

Q5:  Should we propose the EU member state for the visit ourselves and substantiate our choice?

A5: Yes, the tenderer is expected to propose all the details of the visits to one of the EU Member states, including explanation of the choice of the country, selection of the participants and other.   

Q. 6:  Could you clarify, the sum of 528 000 should be divided in the budget for 4 years?

A6: Annual maximum budget of the project is EUR 132 000. The contract may be renewed three times for the same amount. Total price of the contract covering all the service for the maximum duration of the project of 4 years is EUR 528 000. 

_______________________________________________________

Open tender for the project "EU STUDY DAYS IN UKRAINE", EEAS-518-DELUKRK-SER-DIR, contract notice in the Official Journal 2016/S 137-246848

CLARIFICATIONS TO THIS TENDER

16/08/2016

CORRIGENDUM

Table on page 11 of the Tender Specifications under point 5.3.3 shall be read as follows:

The declaration b) may have a form of the following table:

 

Year 201X

Year 201X

Year 201X

Average for these three years

Average annual manpower in total

 

 

 

 

Average annual manpower in the fields related to the services as described under point 2

 

 

 

 

Average number of managerial staff

 

 

 

 

_______________________________________________________

Open tender for the project "EU STUDY DAYS IN UKRAINE", EEAS-518-DELUKRK-SER-DIR, contract notice in the Official Journal 2016/S 137-246848

CLARIFICATIONS TO THIS TENDER

04/08/2016

Q 1:        Cities/places shall be agreed by the EU Delegation in Ukraine:  budget depends on this, so we want to approve them now.

A1: The places for EU Study Days shall be proposed by the Contractor and shall be an integral part of the project's rationale and methodology as proposed by the Contractor. The Delegation is not a position to discuss selection of cities/places at this stage.

 Q2:  About online-content: shall we use existing resources or create new content?

A2: You shall use both the existing resources with relevant updates and offer new content features.

Q3:  Nationwide gathering of participants foresees inviting participants [in the EU study Days] from the previous years. Will you provide us with the list of participants from previous years sessions?

A3: Yes, the EU Delegation will provide the list of participants from the previous EU Study Days.

Q 4: Will the speakers be selected by contractor or the EU Delegation in Ukraine will recommend or provide part of speakers?

A4: The tenderer shall propose speakers for the EU Study Days. Requirements to speakers and lecturers can be found in the Tender specifications p. 6.1.2. "Speakers and lecturers". Representatives from EU Delegation may participate in the sessions when they are available.  

____________________________________________________

Open tender for the project "EU STUDY DAYS IN UKRAINE",  EEAS-518-DELUKRK-SER-DIR, contract notice in the Official Journal 2016/S 137-246848

CLARIFICATIONS TO THIS TENDER

29/07/2016

 Q. We request you to provide us with the "list of Items, schedule of requirements, scope of work, terms of Reference, bill of materials required".

All information requested above is included in the Tender specifications.

Q. Can you send a soft copy of the tender document through email?

No. All the documents related to the tender can be downloaded from this web page.

Q. What countries will be eligible to participate in this tender?

As stipulated in the tender specifications, p. 5.1.              

" Participation in this tender procedure is open on equal terms to all natural and legal persons:

-              in one of the European Union Member States;

-              in a third country which has a special agreement with the European Union in the field of public procurement  on the conditions laid down in the agreement;

-              in the country of the delegation: Ukraine

Please consult the relevant article in the Tender Specifications.

Q.  Information about the Tendering Procedure and Guidelines

Please refer to article 3.                DESCRIPTION OF PUBLIC PROCUREMENT PROCEDURE of the Tender Specifications and point  I.3, point II.2.4.and Section IV of the contract notice published on the Official Journal of the European Union 2016/S 137-246848.

Q. What is the estimated budget for this purchase?

As indicated in in point II.1.5, point II.2.6 and II.2. 14  of the contract notice published on the Official Journal of the European Union 2016/S 137-246848, the estimated value of the contract is 528 000 EUR that corresponds to the whole duration of the contract of 4 years, including the renewals

Q Any extension of bidding deadline?

No

7) Any addendum or pre bid meeting minutes?

No

Q: We would like to be informed of future tenders from your organization.  

Please consult regularly the website of the EU Delegation to Ukraine:

http://eeas.europa.eu/delegations/ukraine/grants_tenders/tenders/index_en.htm

http://eeas.europa.eu/delegations/ukraine/more_info/info_comm_tenders/index_en.htm

Q: Can you send us your complete & latest contact information?  

All contacts of the Eu Delegation to Ukraine can be found on its web page:

http://eeas.europa.eu/delegations/ukraine/index_en.htm

Any request for additional information concerning this tender must be made in writing only to the functional mailbox: DELEGATION-UKRAINE-PI-TENDER@eeas.europa.eu